Complete ERP Features
Everything you need to manage your business operations efficiently
Accounting & Finance
Complete financial management system
Double-Entry Bookkeeping
Maintain accurate financial records with automated double-entry accounting system.
Journal Entries
Create and manage journal entries with full audit trail and approval workflow.
Chart of Accounts
Flexible chart of accounts structure tailored to your business needs.
Financial Reports
Generate balance sheets, profit & loss statements, cash flow reports, and more.
Multi-Currency Support
Handle multiple currencies with automatic exchange rate conversion and FX gain/loss tracking.
Financial Periods
Organize your financial data by periods with easy period management and closing.
Inventory Management
Complete stock control and warehouse management
Product Management
Manage single products, variable products, and combo products with full specifications.
Stock Tracking
Real-time stock levels with automatic updates on sales and purchases.
Multi-Warehouse
Manage multiple warehouses per branch with warehouse-specific stock tracking and reporting.
Stock Transfers
Transfer stock between warehouses with approval workflows, tracking, and automatic accounting entries.
Stock Adjustments
Handle stock corrections, write-offs, and adjustments with full audit trail.
Stock Takes
Conduct physical inventory counts with reconciliation and variance reporting.
Low Stock Alerts
Automatic notifications when stock levels fall below minimum thresholds.
Expenses Management
Track and manage all business expenses
Expense Tracking
Record all business expenses with date, amount, description, and receipt attachments.
Expense Types
Categorize expenses by type (rent, utilities, travel, etc.) with default accounting accounts.
Recurring Expenses
Set up recurring expenses for regular payments like rent, subscriptions, and utilities with automatic generation.
Accounting Integration
Automatic journal entries created for each expense, linked to appropriate chart of accounts.
Expense Reports
Generate expense reports by type, period, or category to monitor spending patterns.
Receipt Management
Attach receipts and documents to expenses for complete expense documentation.
Assets Management
Track fixed assets and manage depreciation
Asset Tracking
Track fixed assets including vehicles, equipment, furniture, buildings, and more with detailed information.
Asset Categories
Organize assets by categories with category-specific depreciation methods and useful life settings.
Depreciation Calculation
Automatic depreciation calculation using straight-line, declining balance, or units of production methods.
Asset Lifecycle
Track asset lifecycle from acquisition to disposal with complete history and value tracking.
Asset Disposal
Record asset disposals with gain/loss calculations and automatic accounting journal entries.
Asset Reports
Generate asset registers, depreciation schedules, and asset valuation reports.
Estimates & Quotations
Professional quotation management system
Create Estimates
Create professional estimates and quotations with products, services, pricing, and terms.
Multi-Currency Support
Create estimates in multiple currencies with automatic base currency conversion.
Email Delivery
Send estimates directly to clients via email with PDF attachments and tracking.
Status Management
Track estimate status: Draft → Sent → Accepted/Declined with workflow management.
Convert to Invoice
Convert accepted estimates directly to invoices with one click, preserving all details.
Rich Text Editing
Customize terms, conditions, and notes with rich text editing for professional presentation.
Communication & Campaigns
Engage with clients through multiple channels
Campaigns
Send messages to multiple clients simultaneously via SMS, email, or WhatsApp campaigns.
Message Templates
Create reusable message templates with variables for personalization (client name, invoice number, etc.).
Scheduled Messages
Schedule messages for later delivery, perfect for reminders, follow-ups, and marketing campaigns.
Multi-Channel Support
Send messages via SMS, Email, and WhatsApp (if enabled) from a single platform.
Communication History
Track all communications with clients in one place for complete communication audit trail.
Client Segmentation
Target specific client groups for campaigns based on criteria like location, purchase history, or status.
Sales, POS & Invoicing
Complete sales management with Point of Sale and customer invoicing
Point of Sale (POS)
Full-featured POS system with barcode scanning, receipt printing, cash drawer integration, and real-time stock checking.
Sales Orders
Create and manage sales orders with order tracking and fulfillment status.
Invoicing
Generate professional invoices with customizable templates and branding.
Payment Tracking
Track invoice payments, partial payments, and outstanding balances.
Customer Management
Maintain customer database with contact information, credit limits, and payment terms.
Sales Returns
Handle sales returns and refunds with automatic stock adjustments.
Credit & Debit Notes
Issue credit notes for returns and debit notes for additional charges with full accounting integration.
Fiscal Device Integration
Seamless integration with Zimbabwe fiscal devices for compliant invoicing. All POS sales automatically fiscalised.
Purchase Management
Streamline your procurement process
Purchase Orders
Create and track purchase orders from suppliers with approval workflows.
Supplier Management
Maintain supplier database with payment terms, contact details, and performance tracking.
Purchase Returns
Handle purchase returns and supplier credit notes efficiently.
Payment Management
Track supplier payments, manage payment schedules, and handle multiple payment methods.
Cost Control
Monitor purchase costs, compare supplier prices, and optimize procurement spending.
Receiving & GRN
Manage goods receipt notes and track received items against purchase orders.
Payroll System
Complete employee and payroll management
Employee Management
Maintain comprehensive employee records with personal and employment details.
Payroll Processing
Automated payroll calculation with allowances, deductions, and tax computations.
Payslip Generation
Generate professional payslips with detailed breakdown of earnings and deductions.
Tax Management
Automatic tax calculations compliant with Zimbabwe tax regulations.
Employee Grades
Organize employees by grades with grade-specific salary structures and benefits.
Accounting Integration
Automatic journal entries for payroll transactions in the accounting system.
Reports & Analytics
Comprehensive business intelligence and reporting
Financial Reports
Balance sheets, P&L statements, cash flow, and trial balance reports.
Sales Reports
Sales by product, customer, period, and comprehensive sales analytics.
Inventory Reports
Stock levels, movement history, valuation reports, and turnover analysis.
Custom Reports
Create custom reports with flexible filters and export options.
Scheduled Reports
Automate report generation and delivery via email on a schedule.
Dashboard Analytics
Real-time dashboards with key performance indicators and visual charts.
Ready to Experience These Features?
Contact us today to schedule a demo and see YoERP in action.
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